From setting up the event in the fall to closing out reports in January — here's how every part of your program flows through the system.
Create a new event with your dates, locations, pickup time slots, age groups, gift categories, branding, and message templates. If you ran the same program last year, duplicate it with one click and adjust what changed.
Open the online application to your community in their languages. Hold an in-person registration day if you want. Let partner schools or agencies register families on your behalf. Duplicate detection runs across all of it in real time — including across partner agencies if you participate in cross-agency dedup.
As registrations come in, families get confirmation by text and email in their language. Reminder messages go out on the schedule you set — three days before, morning of, missed pickup follow-up. The whole community arrives knowing exactly when to show up.
Print angel tags and post them online for sponsors to claim. Manage collection box locations across your community and plan optimized pickup routes. Scan donated toys into inventory as they arrive. Import eGift cards in bulk and ready them for distribution. Track adopt-a-family sponsors and what they're providing.
If your program hands out pre-packed bags, volunteers print shopping lists, shop, and label bags. If your program runs an open shop, volunteers sort donated toys into age and gender bins and label the bins. Either way, the system tracks how many gifts of each type and size you have versus how many you'll need.
Families arrive at their assigned time. Staff scan a ticket or look up the family by name. The verify screen handles whatever your event needs: rapid scan, gift card, bag matching, signature capture. Real-time pickup status keeps everyone informed. Receipts print in seconds.
Pull final reports for the board, funders, and auditors. Export to Excel for grant applications. Run year-over-year comparisons. The full activity log is preserved so questions that come up later have answers. Last year's registrations stay searchable to make next year easier.
Angel tag or collection box. Pre-packed bag or open shop floor. Toy Drive Pro adapts to the way you already work.
Print angels for every child or post them online. Track which sponsor took which child. Scan tags back in as gifts arrive. Adjust shopping lists for any unfulfilled angels automatically — no child is missed.
Track sponsor locations across the county. Plan pickup routes across multiple drivers and days. Sort donated toys by age and gender, count as you go — with barcoded box labels and a routing engine that runs locally, no per-stop fees.
Print shopping lists for pre-pack volunteers. Scan bags at pickup to hand off the right one to the right family. Capture signatures for audit. Ideal for drive-through events and limited-space distribution.
Print a per-family shopping list at arrival, customized to each child's age, gender, and any sponsor adjustments. Track inventory in real time. Families shop with dignity — and pick up what they want.
Same software runs back-to-school drives, Thanksgiving baskets, Easter programs, and other community programs. Anything with registration and distribution.
Schedule a 30-minute walkthrough. We'll show you Toy Drive Pro running, and answer questions about how it would work for your program.
Request a Demo